Renting a Field or Park

Interested in Renting a Park or Field in Maplewood for an Event with Fewer Than 50 People?
Please follow the steps below:

1. Complete the Park and Field Request Form

•  The form is fillable when opened on a desktop or laptop.
  • Park and Field Request Form
  • Please note we have a 2-hour minimum per request
  • Reservations must be made in hourly increments

2. Submit the Form

• Email the completed form to the general Recreation email at recinfo@maplewoodnj.gov
• Submission must be made at least two weeks prior to your requested rental date. 

3. Include the Following in Your Email

• At least one alternate date and time in case your first choice is unavailable
• If selecting more than one field or park, indicate:
  • Primary and secondary preferences
  • Whether you’re requesting multiple fields or listing alternates

4. Rental Fees

• $20/hour for Maplewood residents
• $25/hour for non-residents
• Note: This is a bring-in, bring-out policy — all items brought in (e.g., garbage, supplies) must be removed by the permit holder.

5. Additional Requirements

• Events with 29 or more attendees require a Certificate of Liability Insurance:
  • Must list: The Township of Maplewood, 574 Valley Street, Maplewood, NJ 07040 as additional insured
  • Policy must be for $1,000,000
  • Fire permits are required for any open flame used for cooking.
  • Bounce houses are not permitted.

6. Invoicing & Payment

• Invoices are issued through the Township’s RecDesk: Log in
• If you do not already have an account, please create one here: Sign up

 7. To Receive Your Permit

• Full payment must be received
• Submit:
  • Certificate of Insurance (if required)
  • Signed copy of Maplewood Park General Rules: General Rules for Maplewood Parks
  • Rain date check deposit, if applicable (must match rental fee for your primary date)

 Planning an Event for 50 People or More?

 1. Follow the Standard Park/Field Rental Process

• Complete the Park and Field Request Form
• Submit it to Melissa Mancuso, Community Services Director, at MMancuso@maplewoodnj.gov at least two weeks in advance
• Include alternate dates, field preferences, and any special considerations (as detailed in the regular rental instructions)

2. Submit the Special Event Application

• Once space availability is confirmed, you must complete the Special Event Application
• This application must be submitted to the Township Clerk at least 30 days before your event
• The fee for this application is $25.00

3. Application Review & Approval

• The Special Event Application will be reviewed and approved by all relevant Township departments
• Approval will include verification of:
  • Certificate of Liability Insurance, naming The Township of Maplewood as the certificate holder
  • Applicable rental fees
  • Any additional requirements, depending on the nature of your event

If you have any questions about planning a special event in our parks, please don’t hesitate to reach out!

 

For any questions on indoor rental facilities, please see the facilities and their contacts listed below.

Renting the Maplewood Community Center

• email Michelle Wesley at MWesley@maplewoodnj.gov or call 973-763-0750 to check the availability of your desired space and time.
• List of the Various Costs of Renting Space at the Maplewood's DeHart Community Center

Renting the Burgdorff Center for the Performing Arts or The Woodland

• To rent either the Community Room or Burgdorff Theater, please visit the Burgdorff Center for the Performing Arts website.
• For information on renting out The Woodland (the former Maplewood Women's Club), please visit The Woodland's website.
• Contact for either location: SRoss-Trevor@maplewoodnj.gov or call 973-843-7157